Privacy Policy

Effective date: April 2026

ScanMyAppointment is a product of Polehn Technologies, LLC. This Privacy Policy explains how we handle information when you use our website and appointment QR tools.

Privacy-first design

ScanMyAppointment is designed so appointment details are generated locally in your browser. The current version of the core QR generator does not maintain a central scheduling database for appointment entries created through the tool.

Information we may collect

Depending on how you interact with the website, we may collect limited business and technical information such as:

• Basic website request information such as IP address, browser type, device type, and page requests through standard hosting infrastructure.
• Information you choose to send through a contact form, such as your name, email address, business name, and message.
• Billing and subscription information processed by third-party payment providers such as Stripe if you purchase a paid plan.

Information we do not intentionally store in the core generator

The appointment QR generator is intended to create appointment details in the browser. We do not intentionally store appointment titles, dates, notes, or reminder selections in a central customer scheduling database through the current core tool.

How we use information

We may use collected information to:

• Operate and improve the website and product experience.
• Respond to inquiries and support requests.
• Manage billing, subscriptions, and account-related communications.
• Protect the website against abuse, fraud, or technical misuse.

Third-party services

We may rely on third-party providers for hosting, payments, analytics, or communications. Those providers may process information according to their own privacy policies and service terms.

Data retention

We retain business and support information only as reasonably necessary for operations, legal compliance, security, and customer support. Contact submissions and billing-related records may be retained for business administration purposes.

Security

We take reasonable measures to protect information we control, but no website, network, or online service can guarantee absolute security.

Your choices

You may contact us to request updates or deletion of contact information you have submitted to us, subject to legal, security, accounting, or operational obligations.

Changes to this policy

We may update this Privacy Policy from time to time. Updated versions will be posted on this page with a revised effective date.

Contact

For privacy questions, contact Polehn Technologies, LLC through the contact information provided on our website.